9 Asana alternatives for project management software in 2026

If you're in the market for reliable project management software, you've probably at least heard of Asana. Originally designed as a productivity tool for Facebook employees, Asana is now one of the most popular project management tools on the market - used by over 150,000 organizations worldwide.

While Asana does have a lot to offer, it's generally designed for simple task management and internal team collaboration. If you have more complex projects in the pipeline - specifically client work requiring time tracking for billing, budget management for profitability, or resource utilization for capacity planning - then you may need a more robust management tool. Asana lacks native time tracking (requires integrations), budget management (can't track actual cost vs revenue), and utilization reporting (can't see percentage of team capacity used).

So, what are some of the best Asana alternatives to consider for your growing business' needs? We've rounded up nine of the top alternatives below, along with key features and pricing information so you can make an informed decision. As a Content Marketing Manager at Teamwork.com, I've spent the past year testing how these alternatives handle real client service workflows - from client project coordination to resource planning to profitability tracking - so I know what works when you need more than Asana's task management provides.

Why look for Asana alternatives?

Asana is a solid task management platform, but teams report four main pain points that drive them to alternatives:

1. Missing client services features - Asana lacks native time tracking (requires third-party integrations like Harvest or Toggl), budget management (can't track actual cost vs planned revenue or generate profitability reports), and resource utilization (can't see percentage of team capacity used - essential for managing billable work).

2. Limited financial tracking - you can't track project budgets, compare actual spend vs planned, or generate invoices from tracked time.

3. Integration dependency - core features like time tracking, invoicing, and advanced reporting require paid third-party integrations, increasing total cost and complexity.

4. Portfolio features paywalled - Asana's Portfolios (essential for managing multiple projects) are only available on Business plan ($24.99/user/month), not Premium ($10.99/user/month).

These limitations make Asana frustrating for teams managing client work (need robust time tracking and budgets), those wanting financial visibility (need profitability reports), or program managers coordinating multiple projects (need portfolio features without jumping to expensive Business plan). If you're managing client work, billing by the hour, or tracking profitability, Asana's gaps force you to use multiple tools - increasing cost and complexity.

Feature comparison: Asana vs alternatives

✓✓✓ = Excellent | ✓✓ = Good | ✓ = Basic | ✗ = Not available

What are the best Asana alternatives?

I tested nine Asana alternatives over 30 days each, focusing on five criteria: client work features (time tracking for billing, budget management for profitability, resource utilization for capacity planning), ease of migration (can you import Asana data?), total cost (software + required integrations), portfolio management (can you see multiple projects in one view?), and out-of-box usability (how much setup before you're productive?). Each tool was evaluated with real client services workflows - client project coordination, resource allocation across projects, budget tracking, and stakeholder collaboration - not just task management demos.

1) Teamwork.com

Teamwork.com is project and resource management software built for client work, with time tracking, budget management, utilization reporting, and unlimited free client access. It's best for agencies and professional services teams (5-50+ people) managing multiple clients who need to track profitability, prevent burnout, and prove ROI. Pricing starts at $10.99/user/month for Deliver (projects, tasks, Gantt charts, time tracking), scaling to $19.99/user/month for Grow (budgets, invoicing, profitability reports) and $54.99/user/month for Scale (resource management, utilization reports, workload planner). Unlike Asana (which excels at task management but lacks financial features), Teamwork.com provides the full stack client service teams need - projects, resources, time, budgets, and profitability in one platform.

Founded in 2007, Teamwork.com is trusted by more than 20,000 companies (including over 6,000 agencies) to better track and manage projects from start to finish. As one of the only project management platforms designed specifically for agencies and client work, this intuitive software provides all of the features you'd expect (tasks, timelines, collaboration), plus some bonus features like advanced time tracking (billable vs non-billable, custom rates, timesheets), financial management (budgets, profitability reports, invoicing), robust reporting (utilization, project health, budget alerts), and free access for clients (unlimited client users at no additional cost - Asana charges per user regardless of role).

Plus, if you're already using Asana (or another project management platform), the Teamwork.com importer makes it quick and easy to migrate your existing information to Teamwork.com without starting from scratch - import projects, tasks, assignees, due dates, and comments in minutes.

Teamwork.com is built for agencies

Looking for a smarter way to keep your team’s tasks organized? See how Teamwork.com is designed to help agencies like yours better serve your clients.

Learn more

Built for complex project management

One of the things that really sets Teamwork.com apart from Asana is that it's built with complex client projects in mind. While Asana may be fine for simple internal projects (task lists, basic collaboration), it pales when it comes to more advanced features like budgeting (track actual cost vs planned revenue), invoicing (generate invoices from tracked time), and time tracking (billable vs non-billable hours with custom rates) that will help you manage the entire lifecycle of a client from initial brief through delivery, billing, and retrospective.

With Teamwork.com, you get everything you need to stay organized, and be more productive and profitable - all under one roof. And unlike with Asana, you'll be able to assign more than one person per task (Asana limits to 1 assignee per task - workaround requires subtasks), use project tags (organize projects by client, type, status, or custom categories), and set a project time budget (track hours spent vs hours budgeted with alerts at thresholds).

Financial budgeting and reporting 

Teamwork.com has a full suite of financial and budget management tools that provide a real-time overview of project health and performance - features completely absent from Asana.

With Teamwork.com, you can easily track expenses (add expense line items with amounts, categories, receipts) and view budget breakdowns for any project or task (see hours budgeted vs hours spent, cost budgeted vs actual cost, revenue vs cost for profitability). You can also customize and pull profitability reports on any project, at any time (filter by client, date range, project type, or team member) - providing full visibility so you always stay on track and can prove ROI to clients or leadership. This financial layer is essential but missing from Asana, forcing teams to use spreadsheets or separate accounting tools.

Scalable with your business

Whereas Asana's growth options are all external add-ons (integrations with third-party tools for time tracking, CRM, help desk), Teamwork.com grows with your business with native applications. Teamwork.com offers a wide range of standalone applications including Teamwork Chat (team messaging), Teamwork Desk (help desk and ticketing), and Teamwork Spaces (collaborative documentation) that you can integrate as you scale - all from the same vendor with unified data and single sign-on. With Asana, you don't have much room for growth within the platform; even opting for the enterprise membership tier doesn't do much for a growing agency aside from offering additional security (SAML SSO, data export) and custom goal-setting features - you still need external tools for time tracking, budgets, help desk, and documentation.

Unlimited client access

Whether you're working with clients or freelancers (or both), Teamwork.com allows unlimited client access to the platform at no additional cost - so you can always stay on the same page without paying per-seat fees for external collaborators. Asana charges per user regardless of whether they're internal team members or external clients, making it expensive to add 10-20 clients ($109.90-$219.80/month extra on Premium). Plus, you'll be able to add your own custom branding (white-label the interface with your logo, colors, domain) to improve your client experience and set unique user controls for each client you add (view-only, comment-only, or edit permissions; restrict access to specific projects only). This way, you can make sure each client or freelancer has access to only the tools and information they need (their projects, not other clients' work) and nothing they don't.

Additional features

• Collaboration tools: Team collaboration and communication tools, including project-specific team chats (Teamwork Chat), video chat options (integrate with Zoom or Microsoft Teams), comments on tasks (threaded discussions), and Proofs (visual markup and approval for designs and documents). Keep communication contextual instead of scattered across email.

• Comprehensive support: Excellent phone, live chat, and email support when you need it with response times under 2 hours on business days. Teamwork Academy offers 100+ training videos (5-15 minutes each) covering core features and advanced workflows. Support quality is consistently rated higher than Asana's email-only support on lower tiers.

• Template library: Choose from an extensive library of pre-existing templates (content production, campaign launch, client onboarding, retainer management), or create your own based on your most repeated work. Templates include pre-configured tasks, subtasks, dependencies, assignees, and automations - saving 30-45 minutes per project setup.

• Financial features Asana lacks: Billing and invoicing (generate invoices from tracked time), resource scheduling (visual timeline showing who's working on what), and budgeting tools (track actual vs planned, set alerts, measure profitability) - all features absent from Asana that are essential for client services.

• Customizable dashboards: Customizable dashboards with different view options (Kanban, Gantt, table, list, calendar) to help users visualize project progress. Build custom dashboards showing project health, team utilization, budget status, and upcoming milestones - more flexible than Asana's fixed dashboard layouts.

• 100+ integrations: Seamless integrations with a variety of other platforms and apps including Slack (notifications, create tasks from messages), MS Teams (similar), Zapier (custom automations), HubSpot (sync deals to projects), QuickBooks (accounting sync), and 100+ others with unlimited integration actions (Asana has integration limits on lower tiers).

Key insight: Teamwork.com trades Asana's simplicity for client services depth

Teamwork.com is more complex than Asana - more features, more setup, steeper learning curve (2-3 weeks vs Asana's 1 week). But this complexity buys you client services features Asana lacks: time tracking for billing, budgets for profitability, resource management for capacity planning, and unlimited free client access.

• Trade-off: Asana's clean simplicity vs Teamwork.com's comprehensive client services toolkit.

• Action: Choose Teamwork.com if you bill by the hour, manage multiple clients, or need to prove profitability (time tracking and budgets save 5-10 hours weekly on billing and financial reporting). Choose Asana if you're an internal team with fixed budgets who don't need financial tracking. Test both with 2-3 real client projects in a 14-day trial, focusing on time tracking and budget management.

Pricing

• Free Forever: $0 (up to 5 users) - includes 2 projects, basic tasks, 100 MB storage

• Deliver: $10.99/user/month (billed annually) - includes unlimited projects, tasks, Gantt charts, time tracking, 100 GB storage

• Grow: $19.99/user/month (billed annually) - adds budgets, invoicing, profitability reports, advanced permissions, 250 GB storage

• Scale: $54.99/user/month (billed annually) - includes resource management, utilization reports, workload planner, advanced automations, 500 GB storage

• Enterprise: Custom pricing - adds dedicated support, custom onboarding, enterprise security, unlimited storage

Pricing accurate as of December 2025. You'd pay $24.99/user/month for Asana's Business plan (equivalent tier) - and you'd still be lacking budgeting tools, native time tracking, and resource utilization reporting. Visit Teamwork.com pricing for the latest details and to start a free 30-day trial (no credit card required).

2) ClickUp

Credit: ClickUp

ClickUp is a productivity platform with extreme customization, multiple views, and native time tracking for managing complex workflows. It's best for agencies (10-30+ people) wanting more features than Asana at lower cost but willing to invest 5-10 hours in setup. Pricing starts free (unlimited tasks, unlimited members, 100 MB storage), then $7/user/month for Unlimited (unlimited storage, goals, Gantt charts, native time tracking), scaling to $12/user/month for Business (timesheets, workload management, Google SSO).

Compared to Asana, ClickUp includes a wider spectrum of standard features without frustrating paywalls. This includes things like embedded email (view and respond to emails within ClickUp), custom task statuses (create unlimited statuses beyond To Do/Done), native time tracking (built-in timers and manual entries), and task lists (organize tasks in hierarchical lists) - all of which are paid features on Asana or require integrations. Meanwhile, ClickUp offers more integrations (1,000+ via native and Zapier) and more customizable features (including customized list, Gantt, box, board, table, calendar, timeline, workload, and mind map views - 8+ views vs Asana's 4) than Asana at more affordable pricing for agencies of all sizes.

Key features and capabilities

• 24/7 support on paid plans: Round-the-clock email support and live chat (on Unlimited plan and higher - not available on free plan) help teams get unstuck quickly. Response times typically under 4 hours on business days, under 12 hours on weekends.

• Multiple view options: 20+ different dashboard views available to help teams better visualize their tasks including list, board, calendar, Gantt, timeline, workload, table, mind map, activity, map, and more. Asana offers 4 views (list, board, timeline, calendar) - ClickUp's variety accommodates different working styles and use cases.

• Built-in chat and file sharing: Real-time chat (ClickUp Chat) and file sharing with tagging (@mentions) to keep team members in the loop without switching to separate messaging tools like Slack. Attach files to tasks (drag-and-drop), comment with @mentions (triggers notifications), and see activity streams showing recent updates.

• Goals for strategic alignment: Goal-setting features to help projects stay on track with measurable targets (number, monetary, true/false, task completion). Link tasks to goals, track progress automatically as tasks complete, and organize goals in folders by quarter, department, or program. Asana offers similar Goals feature but only on Business plan ($24.99/user/month) - ClickUp includes it on Unlimited ($7/user/month).

Pricing

• Free - includes unlimited tasks, unlimited members, 100 MB storage, Kanban boards, calendar view

• Unlimited: $7/user/month (billed annually) - adds unlimited storage, unlimited integrations, Gantt charts, goals, native time tracking, custom fields

• Business: $12/user/month (billed annually) - includes Google SSO, unlimited teams, timesheets, workload management, mind maps, custom permissions, advanced automations

• Business Plus: $19/user/month (billed annually) - adds team sharing, custom role creation, subtasks in multiple lists, advanced dashboard features

• Enterprise: Custom pricing - adds white labeling, enterprise API, dedicated success manager, advanced permissions

Pricing accurate as of December 2025. Visit ClickUp pricing for current details.

3) monday.com

Credit: monday.com

monday.com is a visual work operating system with customizable boards, automations, and workdocs for highly visual project management. It's best for marketing teams (5-30 people) that want more visual customization than Asana provides. Pricing starts at $9/user/month for Basic (unlimited boards, 5 GB storage), scaling to $12/user/month for Standard (timeline, calendar, integrations, 20 GB storage, 250 automations/month) and $16/user/month for Pro (time tracking, formula columns, dependencies, 100 GB storage, 25,000 automations/month).

monday.com is a well-known Asana competitor that offers more ways for team members to view, manage, and organize their work with highly customizable boards (create custom column types for any data). For less money per month than Asana (monday's Standard at $12/user/month vs Asana's Business at $24.99/user/month for similar features), monday.com users can enjoy in-platform email (view and send emails from monday), collaborative document editing (workdocs with real-time collaboration), and native Gantt charts with dependency views (timeline view showing task relationships). Likewise, monday.com offers more than 200 different project templates (vs Asana's 50+), so teams of all scopes and sizes can save time and make the most of the platform.

Key features and capabilities

• Task management with progress tracking: Plenty of task management tools, including progress tracking (percentage complete, status columns, timeline progress bars), subtasks (break large tasks into smaller pieces), and dependencies (Task B can't start until Task A finishes). Assign tasks, set due dates, add files, and track progress visually.

• Highly customizable boards: Customizable dashboard views with visual boards that can easily toggle between Kanban board (cards by status), Gantt chart (timeline with dependencies), calendar (schedule view), and table (spreadsheet-style). Create custom column types (status, person, date, numbers, text, dropdown, timeline, formula) to track any data point relevant to your workflow - more flexible than Asana's fixed field types.

• Automation builder: Automation of recurring tasks to save teams valuable time and hassle with visual automation builder. Create automations with if/then logic (e.g., when status changes to Done, notify client and archive task) without code. Monday offers 250-25,000 automation actions per month depending on plan tier - Asana offers similar automations but with different limits.

Pricing

• Individual: Free (up to 2 seats) - includes unlimited boards, 500 MB storage, 200+ templates

• Basic: $9/user/month (billed annually, 3 seats minimum) - adds unlimited free viewers, 5 GB storage

• Standard: $12/user/month (billed annually, 3 seats minimum) - includes timeline view, calendar view, integrations, automations (250 actions/month), 20 GB storage

• Pro: $16/user/month (billed annually, 3 seats minimum) - adds time tracking, formula columns, dependency columns, private boards, automations (25,000 actions/month), 100 GB storage

• Enterprise: Custom pricing - adds advanced security, multi-level permissions, tailored onboarding

Pricing accurate as of December 2025. Visit Monday.com pricing for current details.

4) Trello

Credit: Trello

Trello is a visual project management tool using boards, lists, and cards for simple task tracking. It's best for small teams (1-10 people) wanting visual simplicity without Asana's feature complexity. Pricing starts at $5/user/month for Standard (unlimited boards, advanced checklists), scaling to $10/user/month for Premium (unlimited Power-Ups, Calendar view, dashboard view).

If you're looking for a visual project management tool simpler than Asana, Trello is another great alternative to consider. This platform is designed with basic agency project management in mind, offering a simple interface (boards with lists and cards) and straightforward controls (drag-and-drop, click to edit). Trello strips away Asana's complexity and focuses on one thing: visual task boards anyone can understand in under 5 minutes.

From a usability standpoint, Trello also offers excellent functionality and ease of use (zero learning curve for most users). This may make for a more seamless transition from Asana than more complex tools like ClickUp or Wrike. There are also plenty of video tutorials and other customer support resources on Trello's website to help teams get the most out of this platform.Key features and capabilities

Key features and capabilities

• Butler automation (no-code): Easy-to-use automation tools with no need for coding experience using Butler (Trello's automation engine). Create rules (when card moves to Done, send notification), buttons (click to assign all cards in list to person), and scheduled commands (every Monday, create new card for weekly report). Available on Standard plan and higher.

• Visual customization: Customizable backgrounds and colors for every user (upload custom images for board backgrounds, choose from Trello's library, or use solid colors). Add labels with custom colors and names to categorize tasks visually (e.g., red = urgent, green = approved, blue = client work).

• @mentions for collaboration: @mentions for more effective team communication and collaboration - tag team members in comments (triggers notifications), mention in card descriptions (brings attention to specific people), and use @board or @card mentions to reference other boards or cards. Keeps communication contextual.

• Rich card metadata: Ability to attach deadlines (due dates with time), due dates (date only), key milestones (checklist items marking progress), labels (color-coded categories), and more to individual tasks (cards). Each card becomes a mini project with description, checklists, attachments, comments, members, and due dates.

Pricing

• Free - includes unlimited cards, 10 boards per workspace, 1 Power-Up per board, 10 MB file attachments

• Standard: $5/user/month (billed annually) - adds unlimited boards, advanced checklists, custom fields, 250 MB file attachments

• Premium: $10/user/month (billed annually) - includes unlimited Power-Ups, Calendar view, dashboard view, admin controls, 250 MB file attachments

• Enterprise: $17.50/user/month (billed annually, 50 users minimum) - adds organization-wide permissions, unlimited workspaces, attachment permissions

Pricing accurate as of December 2025. The Premium plan ($10/user/month) is cheaper than Asana's Premium ($10.99/user/month) but offers fewer features - trade-off between simplicity and capability. Visit Trello pricing for current details.

5) Jira

Jira is an issue tracking and agile project management platform built for software development teams using Scrum or Kanban. It's best for development teams (5-100+ people) managing sprints, bugs, and releases - not general marketing or agency work. Pricing starts free (up to 10 users, 2 GB storage), then $7.75/user/month for Standard (250 GB storage, user roles, audit logs), scaling to $15.25/user/month for Premium (unlimited storage, advanced roadmaps).

Designed with the needs of software development teams in mind, Jira is a popular choice among agencies looking to make the most of their agile project management - though it's important to note that Jira is optimized for development workflows, not general agency work. Compared to Asana, Jira offers a number of extra features that include comprehensive agile reporting (burndown charts, velocity charts, cumulative flow diagrams), smart filtering and search (JQL query language for complex searches), and smart dev tool integrations (Bitbucket, GitHub, GitLab for code integration) to help teams plan and stay on track. Meanwhile, Jira's built-in roadmaps (available on Premium plan) make it easier for teams to see the big picture while keeping both team members and clients in the loop.

Key features and capabilities

• Atlassian Marketplace: Built-in "Marketplace" with thousands of apps and integrations (3,000+ add-ons) to get the most out of the platform including Confluence (documentation), Tempo (time tracking), Structure (portfolio management), and custom workflow extensions. This ecosystem surpasses Asana's integration library.

• Agile reporting: Comprehensive agile reporting with more than a dozen different report types included (burndown, velocity, cumulative flow, sprint report, epic report, version report) for tracking development team performance. These reports are development-focused and less relevant for marketing or general agency work - Asana's reporting is more general-purpose.

• Product-specific versions: Dedicated versions for software (Jira Software for development), business (Jira Work Management for general teams), and IT (Jira Service Management for help desk) - each optimized for specific use cases. Choose the version matching your team's work type.

Pricing

• Free - up to 10 users, 2 GB storage, community support, basic features

• Standard: $7.75/user/month (billed annually) - adds 250 GB storage, user roles and permissions, audit logs, 24/7 support

• Premium: $15.25/user/month (billed annually) - includes unlimited storage, advanced roadmaps (essential for program management), sandbox environments, IP allowlisting

• Enterprise: Custom pricing - adds unlimited instances, centralized administration, enterprise security, 99.9% uptime SLA

Pricing accurate as of December 2025. Jira is cheaper than Asana ($7.75 vs $10.99/user/month) but optimized for development teams - marketing teams may find Asana more suitable. Visit Jira pricing for current details.

6) Basecamp

Basecamp is an all-in-one project management platform with message boards, to-dos, schedules, docs, and file storage for simple collaboration. It's best for small teams (5-20 people) wanting consolidated project management without Asana's feature complexity. Pricing is $15/user/month for Basecamp (unlimited projects, 500 GB storage) or $299/month for Basecamp Pro Unlimited (unlimited users, unlimited storage) - the flat-rate plan makes it attractive for larger teams.

If you're looking for an intuitive project management tool with straightforward plans and pricing (2 plans vs Asana's 4 plans), Basecamp may be right for your agency. While this platform does have some useful project management tools like real-time communication (Campfire chat) and an integrated calendar (see all to-dos and events), it's missing other key features like task prioritization (can't set priority levels or sort by priority), dependencies (can't link tasks), and limited project views (no Gantt charts, no Kanban boards - just to-do lists and schedules). Compared to Asana, Basecamp stands out with a guaranteed 30-minute support response time (Asana offers email support only on lower tiers) and plenty of free onboarding content (video tutorials, guides, templates).

Key features and capabilities

• Hill Charts for progress visualization: Innovative "Hill Charts" provide a unique visual of where projects stand on a curve (uphill = figuring things out, peak = decision point, downhill = executing). Drag to-dos along the hill to show progress from uncertain to confident to done. This qualitative progress tracking complements traditional percentage-complete metrics.

• Simple reporting: Insightful and easy-to-use reporting tools show project activity (who did what, when), to-do completion (completed vs total), and upcoming work (next 7 days, next 30 days). Reports are simpler than Asana's (no custom reports, no advanced analytics) but sufficient for small teams wanting basic visibility.

• Campfire chat for project communication: Real-time Campfire chat tools, which eliminate annoying email chains by keeping project conversations in dedicated chat rooms (one Campfire per project). Post updates, ask questions, share files, and keep discussions organized by project context instead of scattered across email or separate messaging tools.

• Polling for quick feedback: Polling features (called "Check-ins") keep project managers up-to-date on how projects are going for individual team members with automated recurring questions (e.g., "What did you ship today?", "Any blockers?"). Responses are collected in one thread, giving async visibility without synchronous meetings - reduces status meeting time.

Pricing

• Basecamp: $15/user/month (billed annually) - includes unlimited projects, 500 GB storage, all features

• Basecamp Pro Unlimited: $299/month (billed annually) - includes unlimited users, unlimited projects, unlimited storage (5 TB), priority support (30-minute response time), 1:1 onboarding

Pricing accurate as of December 2025. The Pro Unlimited plan becomes cost-effective at 20+ users ($299 flat vs $300+ on per-user pricing). Cheaper than Asana for larger teams but lacks advanced features. Visit Basecamp pricing for current details.

7) Wrike

Credit: Wrike

Wrike is an enterprise work management platform with projects, tasks, proofing, and reporting for complex workflows. It's best for large teams (20-100+ people) or enterprises needing advanced permissions, custom workflows, and robust reporting. Pricing starts free (unlimited users, 2 GB storage), then $9.80/user/month for Team (Gantt charts, dashboards, 5 GB storage), scaling to $24.80/user/month for Business (custom fields, time tracking, 50 GB storage).

Launched back in 2006, Wrike has been trusted as a work management tool for a bit longer than Asana (which was founded in 2011) - giving Wrike more maturity and enterprise features. Compared to Asana, Wrike offers some advantages, including more consolidated project management features (request forms, proofing, time tracking all built-in vs Asana's integrations), enterprise-grade security for free and paid users (encryption, SSO, audit logs), and highly customizable workspaces (custom fields, workflows, dashboards). This platform is ideal for agencies of all sizes due to its scalable nature - and its 24/7 support (on paid plans) is a bonus that not all project management platforms offer (Asana offers email support only on lower tiers).

Key features and capabilities

• Advanced reporting and analytics: Advanced reporting features with analytics and insights to guide your projects including project status reports (on track, at risk, overdue), resource reports (workload by person, utilization by team), budget reports (actual vs planned spend), and custom reports (build your own with widgets and filters). More robust than Asana's reporting, which requires Business plan for custom reports.

• Cross-tagging for visibility: Cross-tagging tools to improve visibility across work streams by tagging tasks with multiple projects, departments, or clients. Filter views to see all tasks for Client X across all projects, or all design tasks across all clients. This cross-project visibility is essential for managing multiple clients but harder to achieve in Asana.

• Resource management: Resource management tools to keep projects on track and optimize and streamline assets (people, tools, budget). See team workload (hours scheduled vs available), identify overallocation (people scheduled over capacity), and balance work across the team. Available on Business plan - Asana offers similar workload feature on Business plan.

• Strong mobile apps: Mobile and desktop apps to fuel productivity from anywhere with iOS, Android, Windows, and Mac apps. Mobile apps mirror desktop functionality reasonably well (can update tasks, comment, view timelines) though complex actions (building reports, configuring workflows) work better on desktop.

Pricing

• Free - includes unlimited users, 2 GB storage, board and table views, basic task management

• Team: $9.80/user/month (billed annually, 2 users minimum) - adds Gantt charts, shareable dashboards, integrations, 5 GB storage, subtasks, dependencies

• Business: $24.80/user/month (billed annually, 2 users minimum) - includes custom fields, advanced integrations, reports, request forms, approvals, 50 GB storage, time tracking

• Enterprise: Custom pricing - adds advanced security, admin controls, custom access roles, 100 GB storage

• Pinnacle: Custom pricing - adds work intelligence (AI), performance analytics, workload management, 200 GB storage

Pricing accurate as of December 2025. Business plan ($24.80/user/month) is comparable to Asana's Business ($24.99/user/month) but includes time tracking and request forms built-in. Visit Wrike pricing for current details.

8) Smartsheet

Smartsheet is a spreadsheet-based work management platform with grids, Gantt charts, and dashboards for managing projects. It's best for teams (10-50+ people) comfortable with spreadsheets who want project management without abandoning the familiar grid interface. Pricing starts at $7/user/month for Pro (unlimited sheets, 20 GB storage, max 10 users), scaling to $25/user/month for Business (advanced features, resource management, 1 TB storage, unlimited users).

For teams that handle large amounts of data regularly, Smartsheet is an online work execution platform with a familiar spreadsheet interface (think Google Sheets or Excel with project management features layered on top). Compared to Asana, it offers a number of compelling features that include task dependencies (link rows with predecessor/successor relationships), multi-level sorting (sort by multiple columns simultaneously), and dynamic view request forms (intake forms that create rows automatically). And with a more robust trial period (30 days vs Asana's feature-limited free plan), Smartsheet allows test drivers to get a better feel for whether or not the platform is right for them.

Key features and capabilities

• Workflow automation: Basic workflow automation tools to save time on repetitive tasks with triggers (row added, date reached, cell changed) and actions (assign person, send notification, lock row, move to another sheet, change cell value). Automations are more spreadsheet-native than Asana's task-based automations.

• Scalable plans: Plenty of flexible plans that can grow and scale with your agency from Pro (max 10 users at $7/user/month) to Business (unlimited users at $25/user/month) to Enterprise (custom pricing with advanced security and controls). Pricing scales with features and user count.

• Collaboration features: Robust collaboration tools for in-person and remote teams including comments (threaded discussions on rows), @mentions (notify specific people), file attachments (drag-and-drop), update requests (ask for status updates via email), and proofing (review and approve files). Collaboration is more structured than Asana's free-form comments.

• Advanced reporting included: Advanced reporting tools for no extra cost (included on Business plan) with dashboards (combine data from multiple sheets), charts (visualize trends), and metrics (KPIs and summaries). Asana requires Business plan ($24.99/user/month) for similar reporting - Smartsheet includes it on Business ($25/user/month) with more data-focused capabilities.

Pricing

• Pro: $7/user/month (billed annually, max 10 users) - includes unlimited sheets, 20 GB storage, Gantt view, card view, calendar view

• Business: $25/user/month (billed annually, min 3 users) - adds advanced features, resource management, automated workflows, 1 TB storage, integrations, advanced reporting

• Enterprise: Custom pricing - adds advanced security, control center, premium support, unlimited storage

Pricing accurate as of December 2025. Business plan ($25/user/month) is comparable to Asana's Business ($24.99/user/month) but with spreadsheet interface instead of task lists. Visit Smartsheet pricing for current details.

9) ProofHub

ProofHub is a project management platform with tasks, proofing, chat, and files for managing multiple projects with flat-rate pricing. It's best for agencies (10-50 people) wanting unlimited users without per-seat costs. Pricing is $45/month for Essential (unlimited users, 40 projects, 100 GB storage) or $89/month for Ultimate Control (unlimited everything) - making it cost-effective for larger teams compared to Asana's per-user pricing.

As an all-in-one project management tool, ProofHub is designed to make collaboration, planning, and tracking easier for agencies of all sizes. With more (and better) integrations than Asana (though this claim is debatable - Asana has 200+ integrations), easier onboarding (simpler interface, less feature complexity), and simple pricing plans (2 flat-rate plans vs Asana's per-user tiers), there's a lot to love about the ProofHub platform - especially the flat-rate pricing that becomes very attractive at 10+ users.

Key features and capabilities

• Time tracking and reporting: Advanced time tracking (timers, manual entries, timesheets) and reporting tools show time spent by project, person, or task. Generate time reports for client billing, compare actual time vs estimates, and track billable vs non-billable hours. This is more robust than Asana's integration-dependent time tracking.

• Template library: Plenty of project templates to choose from (50+ pre-built templates for marketing, development, events, operations), saving project managers valuable time. Templates include pre-configured tasks, workflows, and assignees - customize to match your process. Create custom templates from existing projects for recurring workflows.

• Multiple view options: Customizable dashboard views for each user, which can toggle between Gantt chart (timeline with dependencies), board (Kanban cards), table (spreadsheet-style), and calendar (schedule view). Each team member can choose their preferred view while working from the same underlying data.

• Simple interface: Intuitive user interface makes it easy for team members to start using features right away with minimal training (most users productive within 1-2 hours). The interface is cleaner and less cluttered than Asana's, reducing cognitive load and improving focus.

Pricing

• Essential: $45/month (billed annually, $50/month monthly) - includes unlimited users, 40 projects, 100 GB storage, all core features

• Ultimate Control: $89/month (billed annually, $99/month monthly) - includes unlimited users, unlimited projects, unlimited storage, white labeling, custom roles, priority support

Pricing accurate as of December 2025. ProofHub's flat-rate pricing becomes cost-effective at 5+ users ($45 flat vs $54.95+ on Asana Premium for 5 users). Visit ProofHub pricing for current details.

How to choose the right Asana alternative

Choosing the right Asana alternative depends on why you're leaving Asana and what you need instead. If you're leaving because Asana lacks client services features (time tracking, budgets, resource management), choose Teamwork.com ($10.99-$54.99/user/month) - it's the only tool with robust financial tracking for client work. If you're leaving because of cost, choose budget-friendly options like ClickUp ($7-$12/user/month), Trello ($5-$10/user/month), or ProofHub ($45-$89/month flat rate for unlimited users). If you're leaving because Asana is too complex, choose simpler tools like Trello (visual boards) or Basecamp (to-do lists). If you're leaving because you need more customization, choose ClickUp (extreme flexibility) or monday.com (visual customization). If you're a development team, choose Jira (agile workflows).

Decision criteria:

1. Are we doing client services work? If yes, choose Teamwork.com (only tool with time tracking, budgets, and resource management for agencies). If no, Asana alternatives like ClickUp or Monday work.

2. What's our team size? Under 10 = Trello or Basecamp; 10-30 = Teamwork.com, ClickUp, or Monday; 30+ = Teamwork.com, Wrike or Smartsheet.

3. What's our budget? Tight budget = ClickUp or ProofHub; moderate = Teamwork.com or monday.com; enterprise = Wrike.

4. Do we need advanced reporting? If yes, choose Teamwork.com, Wrike, or Smartsheet. If no, Trello or Basecamp suffice.

Start with a 14-30 day trial (all tools offer free trials or free plans), migrate 2-3 real projects from Asana (test import tools), and measure ease of migration (hours to import and configure), adoption rate (percentage of team using daily after 30 days), and features gained (what can you do now that Asana couldn't do?). If the alternative doesn't solve your specific Asana pain points or achieve 80%+ adoption within 30 days, it's not the right fit.

Key insight: Most Asana alternatives add complexity to add features

Asana's strength is simplicity and clean UX - alternatives that add features (ClickUp, Wrike, Teamwork.com) also add complexity and steeper learning curves.

• The paradox: you leave Asana for missing features (time tracking, budgets, resource management) but gain those features at the cost of simplicity.

• Trade-off: Asana's clean simplicity vs feature-rich alternatives' complexity.

• Action: Prioritize your needs - if you absolutely need client services features (time tracking, budgets), accept the complexity tax and choose Teamwork.com. If you want simplicity, stick with Asana and add integrations (Harvest for time, spreadsheets for budgets) despite the tool sprawl. There's no free lunch - you either accept Asana's feature gaps or accept alternatives' complexity.

Manage your project workflows efficiently with Teamwork.com

While many teams rely on Asana to handle basic project management (task lists, timelines, collaboration), the reality is that if you want more advanced features essential for client services - like time tracking for billing (billable vs non-billable hours with custom rates), budgeting for profitability (actual cost vs planned revenue), and resource management for capacity planning (percentage of team capacity used) - you'll want to explore these top Asana alternatives for yourself.

Teamwork.com offers all the features your business needs to better track and manage your complex client projects - projects, tasks, time tracking, budgets, resource management, utilization reporting, and profitability analysis all in one platform. And with easily scalable and customizable plans (Deliver for basic needs at $10.99/user/month, Grow for financial features at $19.99/user/month, Scale for resource management at $54.99/user/month), you can feel confident that our platform will grow with your agency as your needs evolve.

Ready to give Teamwork.com a test drive? Start your free 30-day trial today (no credit card required), or contact our team to learn more and see how Teamwork can replace Asana and eliminate the need for separate time tracking, budgeting, and resource management tools.