The 6 best agency time tracking software (free & paid)

While time tracking might not sound very exciting, it's a big deal for agencies. Getting a handle on how time is spent across projects and teams can improve how your team works - and directly impacts profitability. According to industry benchmarks, agencies that track time accurately increase billable utilization from 60-65% (industry average) to 75-85% (optimal range), capturing 10-20% more billable hours that would otherwise go unbilled.

But taking time to manage multiple clients and coordinate a big team can be tricky. Besides keeping track of hours worked, time tracking software lets you optimize workflows (identify tasks that consistently run over estimate), manage budgets (compare actual hours vs budgeted hours in real-time), and increase productivity (see where non-billable time is spent and reduce it).

As a Content Marketing Manager at Teamwork.com, I've spent the past year testing how these tools handle real agency workflows - from tracking billable hours across multiple clients to generating invoices from tracked time to analyzing team utilization - so I know what works when you're managing profitability and capacity.

What is agency time tracking software? 

Agency time tracking software is a tool designed to help agencies keep track of the time they spend on clients, projects, and tasks with timers, manual entries, or timesheets. Teams can track work hours to bill clients correctly (capture every billable minute), get better insight into productivity (see where time is actually spent vs where it should be spent), and allocate resources more effectively (identify team members with capacity for new work vs those at 100%+ utilization). It's great for agencies that bill clients based on how much time they spend, so they don't underbill or overbill. Time tracking software typically includes features like billable vs non-billable categorization, custom billing rates (by person, project, or task type), budget tracking (actual hours vs budgeted hours), and invoicing (generate invoices from tracked time).

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The benefits of using agency time tracking software   

Here are the top benefits of using time tracking software for agencies - I've seen these improvements firsthand managing content teams at Teamwork.com:

• Accurate billing: Ensure you're billing clients for the exact hours worked - no more, no less. Agencies without time tracking typically lose 10-20% of billable hours (forgotten time, underestimated tasks, unbilled admin work). Time tracking captures every billable minute, increasing revenue without increasing workload. Compare actual hours vs estimates to improve future project scoping accuracy by 15-25%.

• Boost productivity: Identify where time's being wasted and adjust to improve efficiency. Time reports show how actual time is distributed - if you discover 30% of time goes to email and coordination instead of billable work, you can implement processes to reduce that overhead and increase billable utilization.

• Better project management: Keep projects on schedule by tracking time spent on tasks in real-time. See when tasks are running over estimate, adjust timelines before delays cascade, and alert clients early when scope changes affect budget. This proactive management prevents "surprise" budget overruns at project end.

• Prevent burnout: Manage workloads to keep your team balanced and avoid overwork by seeing who's logging 50-60 hours weekly vs 30-35 hours. Time data reveals workload imbalances invisible in task lists alone - someone might have "only" 5 tasks but those tasks took 55 hours last week. Redistribute work to keep everyone at sustainable 40-45 hours weekly.

• Simplified payroll: Easily track hours for smoother, hassle-free payroll with timesheets showing total hours worked per person per pay period. Export timesheet data to payroll systems (QuickBooks, Xero, Gusto) or accounting software, reducing manual data entry and errors. Approve or reject timesheet entries before processing payroll for accuracy.

Feature comparison: Agency time tracking tools

✓✓✓ = Excellent | ✓✓ = Good | ✓ = Basic

6 best time tracking tools for agencies

Time tracking software helps you keep track of hours and enables you to better manage your ongoing projects, giving you a clear picture of how your team is spending their time - billable vs non-billable, by client, by project type, or by team member. We selected the tools below by looking at their features (billable tracking, budget comparison, invoicing, reporting), user feedback (G2 ratings, reviews from agency users), and reputation in the industry to ensure they fit the needs of creative professionals and client services teams. Whether you're looking for simplicity (Clockify, Harvest), advanced reporting (Teamwork.com, TimeCamp), or seamless integrations (Teamwork.com, Harvest), here's a quick overview of the top six tools and what they can do for you.

I tested each tool over 14-30 days with real agency workflows - tracking time across multiple client projects, categorizing billable vs non-billable hours, comparing actual time vs budgets, and generating invoices or reports from tracked time - not just feature demos.

1. Teamwork.com 

Teamwork.com is project and resource management software with integrated time tracking, budget management, utilization reporting, and invoicing for managing client work. It's best for agencies (5-50+ people) managing multiple clients who need time tracking connected to projects, budgets, and resources - not standalone time tracking. Pricing starts at $10.99/user/month for Deliver (includes time tracking, projects, tasks, Gantt charts), scaling to $19.99/user/month for Grow (adds budgets, invoicing, profitability reports) and $54.99/user/month for Scale (adds resource management, utilization reports based on tracked time).

Teamwork.com isn't just a time tracking tool, it's like having a full-on project management hub at your fingertips, specifically built for businesses who do client work. You get time tracking (timers, manual entries, timesheets), project and resource management (tasks, timelines, Gantt charts, workload planning), and team collaboration (comments, proofs, chat) all rolled into one easy-to-use platform. It's especially handy for agencies that need everything in one spot - the key advantage over standalone time trackers like Harvest or Clockify is that time tracking connects directly to projects, budgets, and resources for unified visibility.

Here’s why agencies love tracking time with Teamwork.com: 

• Easy time tracking with multiple methods: Teamwork.com takes the guesswork out of logging your hours, making it simple to keep track of how much time is spent on tasks and projects via timers (start/stop for active work), manual entries (add time after the fact), or timesheets (weekly grid showing all time entries). Categorize time as billable or non-billable, set custom billing rates (by person, project, or task type), and add notes explaining what was done.

• Integrated with project management: Time tracking integrates smoothly with Teamwork.com's project and resource management tools, so you can see how time logs connect to your active projects - see time tracked vs time budgeted on project dashboards, compare actual hours vs estimated hours on tasks, and use tracked time to calculate utilization (percentage of capacity used). This integration eliminates the disconnect between time tracking and project execution common with standalone tools.

• Custom time reports: Create detailed reports so you know who's working on what and how time is being spent across projects and team members. Generate reports showing billable vs non-billable ratio (target 75-80% billable for agencies), time by client (see which clients consume most hours), time by project (identify profitable vs unprofitable projects), or time by person (see individual utilization and productivity). Export reports to CSV or PDF for client presentations or internal analysis.

• User-friendly interface: The user-friendly interface means team members can quickly get up to speed and track their time without any hassle or frustration - most users start tracking time within 30 minutes of onboarding. Timers are accessible from every task, making it easy to start tracking with one click. Timesheets provide weekly overview for batch entry or review.

• Mobile time tracking: With the mobile app (iOS and Android), you can track time and manage projects from anywhere. Start/stop timers from your phone, add manual time entries on the go, and review timesheets from mobile. This is essential for agencies with team members at client sites, events, or working remotely.

  
  

2. Harvest 

Harvest is a time tracking and invoicing platform with timers, expense tracking, and invoice generation for agencies billing by the hour. It's best for small agencies (5-30 people) needing simple time tracking with strong invoicing features. Pricing is $12/user/month for Pro (unlimited projects, unlimited clients, invoicing, expense tracking, integrations) with a free plan for 1 user and 2 projects.

Harvest is a popular time tracking and invoicing tool designed to help agencies, freelancers, and businesses keep tabs on their time and expenses. Harvest focuses on doing time tracking and invoicing really well rather than trying to be a full project management platform - making it a good choice for teams that already have project management tools (Asana, Trello, Basecamp) and just need time tracking to layer on top. 

Most relevant features for agencies: 

• Simple time tracking: Start and stop timers easily (one-click timer start from task or project) or log hours manually (add time entries after the fact with date, duration, notes). Categorize time as billable or non-billable, assign to specific projects and tasks, and set custom billing rates (by person or project).

• Invoicing from tracked time: Turn your tracked time into invoices in no time with automatic invoice generation from time entries. Select time entries to bill, apply markup or discount, and send professional invoices to clients. It can also handle multiple currencies (bill international clients in their currency) and payment options (integrate with Stripe or PayPal for online payments). This invoicing strength makes Harvest popular with freelancers and small agencies.

• Time and expense reports: Get detailed insights on where your time goes with reports showing time by client (which clients consume most hours), by project (profitable vs unprofitable), by person (individual productivity and utilization), or by task type (design vs development vs meetings). Perfect for budgeting (compare actual vs planned) and spotting what's not working (tasks consistently running over estimate).

• Team capacity visibility: Keep an eye on how your team's time is spent with team reports showing total hours logged, billable percentage (target 75-80% for agencies), and capacity (hours logged vs available hours). This helps you manage resources and stay on top of projects and budget - though Harvest doesn't provide true utilization reporting (percentage of capacity used) like Teamwork does.

• Integration ecosystem: Connects with other tools and apps including Asana (sync projects and tasks), Trello (track time on cards), Basecamp (track time on to-dos), Slack (start timers from Slack), and 50+ others to keep everything synced, saving you from manual data entry. Integrations are Harvest's strength - it plays well with most project management tools.

3. Clockify 

Clockify is a free time tracking platform with timers, timesheets, and reporting for tracking billable hours. It's best for budget-conscious agencies (5-50 people) needing unlimited free time tracking with basic features. Pricing is free (unlimited users, unlimited time tracking, basic reports) with paid plans starting at $3.99/user/month for Basic (timesheets, rounding, project templates), scaling to $5.49/user/month for Standard (invoicing, expenses, scheduling) and $9.99/user/month for Pro (time off, approval workflows, profit tracking).

Clockify is a popular time tracking software that helps agencies and teams track how their time is spent without cost barriers. It tracks hours (via timers or manual entries) and gives you insights on where that time is going (reports showing time by project, client, person, or task). Clockify's generous free plan (unlimited users, unlimited time tracking) makes it attractive for startups, small agencies, or teams wanting to try time tracking without financial commitment.

Most relevant features for agencies:

• Generous free plan: Clockify's free plan includes unlimited users and unlimited time tracking (no monthly hour limits, no user caps), perfect for agencies who need to keep costs low. The free plan includes basic reports, project tracking, and billable rates - more generous than most competitors' free tiers (Harvest limits to 1 user, Teamwork to 5 users).

• Intuitive interface: Its interface is intuitive, making it easy to start and stop timers (one-click timer start) or log time manually (add entries with date, duration, project, task, notes), so you can focus on work, not the tool. New users are typically tracking time within 15-30 minutes of signup - zero learning curve.

• Customizable time reports: Get customizable reports to track billable hours (filter by billable only), project costs (time × billing rate), and productivity (hours logged per person per day/week), helping you see where time goes and improve efficiency. Export reports to CSV, Excel, or PDF for client presentations or internal analysis.

• Integration ecosystem: Works smoothly with other tools including Trello (track time on cards), Asana (track time on tasks), Jira (track time on issues), and 80+ others via Chrome extension or native integrations, so it fits right into your current setup. Integrations make Clockify a good "layer on top" solution for teams with existing project management tools.

• Flexible tracking methods: Choose from manual entries (add time after the fact), stopwatch timers (track time as you work), calendar view (click time blocks to add entries), kiosk mode (shared device for team clock in/out), or mobile tracking (iOS/Android apps) to suit how you work from day to day. This flexibility accommodates different working styles and environments.

4. Tick 

Tick is a budget-focused time tracking platform with visual budget bars, project tracking, and team dashboards for managing time against budgets. It's best for small agencies (5-20 people) that want to see budget consumption in real-time as time is tracked. Pricing starts at $19/month for 10 people (includes unlimited projects, basic reports), scaling to $79/month for 30 people and $149/month for 60 people with flat-rate team pricing.

Tick is a straightforward yet powerful time tracking tool designed to help teams manage their projects more effectively with emphasis on budget tracking. Agencies like it for its simplicity (clean interface, minimal features, fast setup) and efficiency (see budget status at a glance with visual bars), making it a favorite in the time tracking space for teams prioritizing budget management over advanced features.

Most relevant features for agencies:

• Visual budget tracking: Monitor project budgets and compare against time tracked with visual budget bars (progress bars showing time consumed vs budgeted - e.g., 60 hours tracked of 100 hours budgeted = 60% consumed, displayed as green/yellow/red based on health). This visual feedback makes it immediately obvious which projects are on track, approaching budget limits, or over budget - Tick's signature feature.

• Simple time entry: Easy time entry with a focus on project costs - start timers, add manual entries, or use calendar view to click time blocks. Time entries automatically calculate cost (hours × billing rate) and show budget impact in real-time. This cost-awareness is more prominent than most time trackers.

• Team dashboard for oversight: View project status (budget consumed, hours remaining, projected completion) and team performance (who's tracking time consistently, who's behind on entries) at a glance with team dashboard. See all active projects, upcoming budget limits, and team activity in one view.

• Budget-first philosophy: Straightforward and useful for teams who need to be able to track both costs and time with budget as the primary lens. Every view in Tick emphasizes budget consumption - you can't escape seeing how time affects budgets, which encourages budget-conscious behavior.

5. TimeCamp 

TimeCamp is an automatic time tracking platform with app monitoring, productivity analysis, and budget tracking for tracking time without manual timers. It's best for agencies (5-30 people) wanting automatic time capture based on computer activity. Pricing is free (unlimited users, basic automatic tracking, basic reports) with paid plans starting at $7.99/user/month for Basic (budgets, invoicing, integrations), scaling to $10.99/user/month for Pro (productivity tracking, attendance, screenshots).

TimeCamp is a time tracking tool that goes beyond just keeping tabs on how many hours you work with manual timers. It's designed to record and analyze how time is spent across different tasks and projects automatically - tracking which applications you use, which websites you visit, and how long you spend in each, then categorizing that activity into projects and tasks. This automatic approach reduces the burden of manual time entry but raises privacy concerns for some teams.

Most relevant features for agencies:

• Automatic and manual tracking: Unlike some time tracking tools that rely solely on either automatic or manual entry, TimeCamp offers a combination of automatic (tracks computer activity, categorizes into projects based on rules) and manual tracking (add time entries manually, start/stop timers). This hybrid approach captures more time (automatic tracking catches work you'd forget to log manually) while allowing manual corrections and additions.

• Productivity and app usage reporting: TimeCamp's reporting is robust, providing in-depth insights into how time is spent across applications (how much time in Figma vs Slack vs email), websites (productive vs unproductive sites), and projects. You can generate custom reports that help you analyze productivity (productive hours vs unproductive hours), track billable hours (filter by billable only), and forecast future time usage (based on historical patterns). This productivity lens is unique among time trackers.

• Budget and expense tracking: A standout feature is its ability to track project budgets (set hour budgets, see time tracked vs budgeted with visual progress bars) and expenses (add expense line items with amounts and receipts). This is particularly helpful to agencies and freelancers who need to keep an eye on project costs (actual cost = hours × rate + expenses) and how much money is being generated (revenue vs cost for profitability).

6. Timely   

imely is an AI-powered automatic time tracking platform with memory features, automatic categorization, and privacy-first design for tracking time without manual entry. It's best for agencies (5-30 people) wanting hands-off time tracking that captures all work automatically. Pricing starts at $9/user/month for Starter (automatic tracking, basic reports), scaling to $16/user/month for Premium (budgets, project planning, team scheduling) and $22/user/month for Unlimited (unlimited projects, advanced features).

With Timely, you don't have to manually enter your time on multiple applications and tasks - the tool tracks it all in real time automatically by monitoring computer activity (applications used, documents opened, websites visited, meeting attendance). As a result, users don't have to worry about logging hours (Timely captures everything in the background), making their time records more accurate (captures 100% of work vs 70-80% with manual tracking where people forget to log time).

Most relevant features for agencies:

• AI-powered automatic tracking: Records time spent on tasks automatically by monitoring computer activity (apps, documents, websites, meetings) and using AI to categorize activity into projects and tasks, reducing manual work for the team. Timely's "Memory" feature creates a private timeline of your day showing what you worked on hour-by-hour - you review and approve entries (drag activities to projects) rather than manually logging time from scratch.

• Privacy-first design: Timely prioritizes data privacy by keeping tracked time data secure and using it only for reporting and insights, not for monitoring employee activity or taking screenshots. Only you can see your Memory timeline (managers can't spy on individual activity) - you choose what to submit as official time entries. This privacy-first approach reduces the "Big Brother" feeling common with automatic tracking tools.

• Memory-based suggestions: It suggests projects and tasks based on your past activity (if you spent 2 hours in Figma yesterday on ClientX_Design.fig, Timely suggests categorizing today's Figma time as ClientX Design project), streamlining the tracking process and encouraging better time management. The AI learns your patterns and improves suggestions over time - reducing time spent categorizing from 15-20 minutes daily to 5 minutes.

What should you look for in agency timesheet software?  

When searching for the right agency timesheet software, consider these key features to ensure the tool meets your agency's requirements:

• Easy for everyone to use: Go for something that's super easy to use - if time tracking takes more than 30 seconds per entry, adoption suffers. You don't want your team to struggle with a complicated new system or resist tracking time because it's tedious. A clean, straightforward design and interface (one-click timer start, simple manual entry forms, clear timesheets) makes it easier for everyone to get on board with time tracking. Target 90%+ compliance (percentage of team tracking time daily) within 30 days.

• Integrates with your existing tech: Find software that works well with other tools you're already using, like project management (Teamwork, Asana, Monday), CRM systems (HubSpot, Salesforce), or accounting software (QuickBooks, Xero). This keeps everything in sync (time tracked in one tool automatically updates project budgets in another) and cuts down on the need for manual updates or working outside the tools. Prioritize native integrations over Zapier workarounds for reliability.

• Customizable tracking categories: Make sure the time tracking software lets you track different kinds of time - like billable vs non-billable hours (essential for profitability), project phases (discovery, design, development, QA), task types (design, writing, meetings, admin), or breaks (lunch, personal time). This way, you can tailor it to how your agency works and generate reports showing exactly where time goes.

• Real-time reporting and dashboards: Look for options that give you up-to-date reports and insights without waiting for end-of-week exports. Being able to see live data (hours tracked today, budget consumed this week, utilization percentage right now) helps you stay on top of projects, manage budgets (alert clients when approaching budget limits), and make quick decisions (reallocate resources from ahead-of-schedule projects to at-risk projects).

• Strong mobile app: If your team's always on the move out on shoots, events, or client meetings, a good mobile app is a must-have. Make sure the software has a user-friendly app (iOS and Android) so your team can log their time from anywhere - start/stop timers from phone, add manual entries on the go, and review timesheets from mobile. Test mobile app quality during trials - some tools have weak mobile apps that frustrate field teams.

• Automated reminders for compliance: Choose software that sends automatic reminders for timesheet entries (e.g., daily reminder at 5 PM if no time tracked today, weekly reminder on Friday to submit timesheets). This helps everyone remember to fill in their timesheets and keeps things accurate - time tracking compliance typically improves from 60-70% to 90%+ with consistent reminders.

7 Tips to help you decide which agency time tracking software to choose  

Choosing the right time tracking software for your agency doesn't have to be complicated when you keep these tips in mind:

1. Budget and total cost: Start with your agency's budget - but calculate total cost including software ($X/user/month) + integrations (if standalone tool, add project management, invoicing, etc.) + implementation time (hours to set up and train team). Whether you want a free option (Clockify, TimeCamp free) or a premium tool (Teamwork, Harvest), ensure it fits your price range while still providing the features and functions you need. Free tools often require paid integrations for full functionality - calculate true cost.

2. Invoicing integration: If invoicing is important (most agencies bill clients from tracked time), pick software that can turn tracked hours into invoices automatically with custom rates, markup/discount, and professional formatting. It'll save you time (30-60 minutes per invoice vs manual creation) and reduce errors (no manual calculation mistakes). Harvest and Teamwork offer strong invoicing; Clockify and Tick offer basic invoicing; TimeCamp and Timely require integrations.

3. Freelancer and remote worker tracking: Got freelancers or remote workers? Make sure the software can handle their time tracking (guest access or lower-cost user tiers for external collaborators) and integrate it with your projects (see freelancer time alongside internal team time in unified reports). Check whether freelancers count toward user limits and costs - some tools charge per user regardless of role, others offer free guest access.

4. Budget tracking and alerts: For client budget control, pick a tool that tracks time against project budgets (compare actual hours vs budgeted hours in real-time) so you don't end up overspending without realizing it. Look for budget alerts (notifications at 75% and 90% thresholds) that warn you before overruns, giving you time to adjust scope, request more budget, or reallocate resources. Tick and Teamwork excel at budget tracking; Clockify and Harvest offer basic budget features.

5. Team productivity and utilization reports: Look for software that gives you detailed reports on how your team is doing including utilization (percentage of capacity used - target 75-85% for agencies), billable percentage (target 75-80% billable hours), and time distribution (how much time on client work vs admin vs meetings). This helps spot issues (someone consistently at 120% utilization = burnout risk; someone at 40% = underutilized) and boost productivity (reduce non-billable overhead).

6. Automated reminders and compliance: Automated reminders are handy for keeping track of timesheets and deadlines. Choose a tool with good alert features (daily reminders if no time tracked, weekly reminders to submit timesheets, manager alerts when timesheets are late). Reminders improve time tracking compliance from 60-70% to 90%+ - essential for accurate billing and reporting.

7. Recurring project support: If you have a lot of recurring projects (monthly retainers, ongoing content production, regular maintenance work), go for software that can easily manage and track ongoing tasks with features like templates (save project structures with tasks and budgets), recurring budgets (monthly hour banks that reset), and historical comparison (compare this month's time vs last month's for similar work).

How to choose the right agency time tracking software

Choosing the right agency time tracking software depends on three factors: whether you need standalone time tracking or integrated project management, your tracking method preference (manual vs automatic), and your invoicing needs. If you already have project management tools (Asana, Trello, Basecamp) and just need time tracking, choose standalone tools like Harvest ($12/user/month with strong invoicing), Clockify (free with unlimited users), or Tick ($19-$149/month for teams with budget focus). If you need time tracking integrated with project management, budgets, and resources, choose Teamwork.com ($10.99-$54.99/user/month) - this eliminates tool sprawl and provides unified visibility.

If you prefer manual time tracking (start/stop timers or manual entries), choose Harvest, Clockify, Tick, or Teamwork.com - all offer simple manual tracking. If you want automatic time tracking (captures time based on computer activity without manual timers), choose TimeCamp ($7.99-$10.99/user/month with app monitoring) or Timely ($9-$22/user/month with AI categorization) - but be aware of privacy concerns (automatic tracking monitors what you do on your computer).

If invoicing is critical (you bill clients from tracked time), choose Harvest (best invoicing features with payment integration) or Teamwork.com (invoicing plus project management). If you just need time tracking for internal analysis (not client billing), Clockify or TimeCamp suffice.

Start with a 14-30 day trial (all tools offer free trials or free plans), track time on 2-3 real client projects (40-80 hours total), and measure tracking compliance (percentage of team tracking time daily), ease of use (seconds per time entry), and features gained (can you invoice, track budgets, see utilization?). If time tracking compliance is below 80% after 30 days, the tool is too complex or tedious - try simpler alternatives.

Key insight: Time tracking adoption fails without team buy-in

The best time tracking software is worthless if your team doesn't use it consistently. Common adoption killers: too complex (takes 2+ minutes to log time), feels like surveillance (automatic tracking without privacy controls), no clear benefit to individual (only management benefits), or forgotten (no reminders).

• The fix: choose simple tools (one-click timers, 30-second manual entries), explain benefits to team (accurate time = accurate billing = job security, workload visibility = better resource planning = less burnout), and use reminders (daily nudges if no time tracked).

• Trade-off: feature-rich tools (TimeCamp with productivity tracking) vs simple tools (Clockify with basic tracking) - simpler tools get higher adoption.

• Action: Pilot time tracking with 3-5 team members for 2 weeks, measure compliance (percentage tracking daily), and gather feedback (what's working? what's frustrating?) before rolling out to full team.

Why choose Teamwork.com's agency time tracking software?  

Teamwork.com's time tracking software is a dream for agencies that need an all-in-one platform for managing projects and tracking time without tool sprawl. It's super easy to use (one-click timer start from any task, simple manual entry forms, weekly timesheets for batch review), has fantastic reporting (utilization, profitability, billable percentage, budget tracking), and plays well with other apps (QuickBooks, Xero, Slack, HubSpot, 100+ integrations), making it a top pick. Having everything in one spot (projects, tasks, time, budgets, resources, invoicing) means you save time (10-15 hours weekly on coordination and reporting) and keep your projects running smoothly (real-time budget visibility, resource utilization tracking, profitability analysis).

Unlike standalone time trackers (Harvest, Clockify, Tick) that require manual sync with project management tools, Teamwork.com's integrated time tracking automatically updates project budgets, resource utilization, and profitability reports in real-time - giving you unified visibility into how time affects projects, budgets, and team capacity.

See how we compare with the competition.

Start your free 30-day trial (no credit card required) or book a demo to see how Teamwork's time tracking can improve your agency's profitability and productivity.

"I find that if you scribble something down on a piece of paper or in another tool, it inevitably gets lost. So we encourage everyone to keep their work in Teamwork.com, allocate responsibilities, and add due dates so it’s always there."

-Alison Leishman, Spitfire Inbound

Agency time tracking software FAQs

Which is the best time tracking software for agencies? 

Finding the best time tracking software depends on what you need, but Teamwork.com is a great pick for agencies managing client work (in our humble opinion). It's user-friendly (one-click timers, simple manual entries, weekly timesheets), and not only tracks time but also integrates with project management, budgets, and resources - eliminating the need for separate tools. You can estimate time on tasks (set hour estimates), track actual time (timers or manual entries), and compare actual vs estimated to master your time for ultimate productivity and improve future estimates by 15-25%. With Teamwork.com, tracked time automatically updates project budgets (see hours consumed vs budgeted in real-time), resource utilization (see percentage of capacity used based on tracked hours), and profitability reports (actual cost vs revenue) - giving you complete visibility into how time affects your business.

If you just need standalone time tracking without project management, Harvest ($12/user/month with strong invoicing) or Clockify (free with unlimited users) are excellent alternatives.

Does Teamwork.com integrate with other applications? 

Yes, Teamwork.com integrates with apps like QuickBooks (sync time entries and invoices to accounting), Google Drive (attach files to tasks and time entries), Xero (accounting sync), Slack (start timers from Slack, get time tracking reminders), HubSpot (sync deals to projects), and 100+ others via native integrations or Zapier. It makes syncing your time tracking and project management a whole lot easier - for example, time tracked in Teamwork can automatically sync to QuickBooks as billable items, eliminating manual data entry and reducing errors. Integrations ensure data flows between tools without duplication.

Can I track project expenses and time in Teamwork.com? 

Absolutely! Teamwork.com lets you track both time (hours worked with billing rates) and project expenses (add expense line items with amounts, categories, receipts, billable/non-billable designation), so you get a full picture of your project's costs (total cost = time cost + expenses) and budget (compare actual cost vs budgeted amount). See project profitability in real-time (revenue vs cost = profit margin) and identify projects losing money before they close. This combined time and expense tracking is essential for accurate project costing - time alone doesn't capture full project cost (travel, software subscriptions, contractor fees, materials).

Can an admin add or edit hours for other people in agency time tracking software? 

Many agency time tracking tools allow admins to add or tweak hours for others with appropriate permissions. Teamwork.com is especially handy for keeping time logs accurate if anyone forgets to log their hours - admins or project managers can add time entries on behalf of team members (e.g., if someone worked 8 hours but forgot to track, admin can add the entry), edit existing entries (correct project, task, or duration), or delete incorrect entries (remove duplicates or mistakes). This admin control ensures complete time records for accurate billing and reporting, though some tools require approval workflows (team member must approve admin-added time) for accountability.

Other resources for agencies:

• Agency project management software

• Agency glossary

• Agency project management

• Agency time management report

• Ad agency project management

• Agency management software