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I’ve worked both in-house and at agencies, so I know what it’s like to juggle a hundred moving parts at once. Tight deadlines, endless client feedback, and last-minute changes. It's a lot! No matter how good your planning is, something always slips through the cracks. That’s what got me interested in AI tools for project management.
The right AI project management tool can help you cut through the chaos, stay on top of your work, and actually feel like you’re leading your projects instead of chasing them. From auto-generating tasks to writing status updates for you, these tools take the heavy lifting off your plate so you can focus on strategy, not spreadsheets.
What is AI in project management?
AI in project management is smart technology that helps you complete projects more efficiently. AI project management tools can look at and organize data, take care of repetitive tasks, and even spot problems before they happen.
Instead of guessing or doing everything manually, AI gives you useful tips and insights so you can make better decisions and keep your projects on track. Think of it as a helpful teammate who’s always there to support you behind the scenes.
How will AI transform project management?
AI is shaking things up across every industry and project management is no exception. The days of juggling spreadsheets, chasing updates, and manually prioritizing tasks are quickly becoming a thing of the past.
Here’s how AI is changing the game:
Smarter planning: AI can analyze project data to help teams create more accurate project timelines, predict potential roadblocks, and suggest the best course of action.
Better decision-making: With real-time insights and data-driven recommendations, AI takes the guesswork out of project decisions. You’ll know what’s working, what’s not, and what needs attention all in a few clicks.
Automated workflows: AI takes care of repetitive tasks like assigning work, tracking progress, and sending reminders. This gives project managers more time to focus on strategy and leadership, not admin.
Quick glance: 5 AI project management tools
Tool
5 Best AI project management tools for 2025
1. Teamwork.com
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As someone who manages projects for our marketing team, I know how challenging it can be to keep everything organized and moving forward. There are always tasks to assign, progress to track, and deadlines to meet. TeamworkAI features help take some of that pressure off by automating repetitive work and tedious tasks. It makes it easier to plan, communicate, and report on projects. Overall, Teamwork.com helps us stay focused and get more done without the usual chaos.
Best features:
AI-powered task generation: This feature lets you type a short description of your project, and AI automatically creates a detailed task list, with the project broken down in steps. It saves time - especially for projects you repeat often - by setting up all the steps for you. It also helps make sure nothing important is missed when you’re in a hurry. The generated tasks can be edited and customized, so you still have full control.
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Task summary AI: When comment threads get long and messy, it’s hard to keep track of what’s really important. Teamwork.com’s Task Summary AI reads through the conversation and pulls out key points, blockers, and next steps in a neat summary. This saves time and helps everyone get on the same page quickly. It’s especially useful when you join a project late or need to catch up fast.
AI autofill for expenses: Managing expenses usually means lots of manual data entry, which is time-consuming and prone to mistakes. With AI autofill, you just upload your receipts, and the AI extracts all the important info, pulling the data straight into your expense log. This means fewer errors and less time spent on admin tasks. It’s a real help for keeping project budgets accurate without the usual hassle.
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AI assistant: If you’ve ever wasted time digging through spreadsheets just to answer a simple question, you’ll love this. Our AI assistant lets you ask things like “How much time did we log this week?” or “Is this project profitable?” and gives you a clear answer right away. You don’t need to mess with filters, formulas, or build reports from scratch. Just type your question and get a quick, helpful summary. It’s the fastest way to get insights without the usual reporting hassle.
Limitations
Some of the AI features in Teamwork.com are still in the beta phase, which means they're not fully polished yet. While they’re already helpful, Teamwork.com continues to improve the AI features based on client feedback.
Pricing
Deliver: $10.99/user/month
Grow: $19.99/user/month
Scale: $54.99/user/month
Enterprise: Custom pricing (contact for a demo)
H3: Ratings & reviews
G2 rating: 4.4/5
A G2 user, Jaime, shared:
“Teamwork has a super intuitive interface; I didn't have to get lost in a sea of settings to get started. I was able to create projects, assign tasks and set deadlines without feeling like I was cracking secret code. One thing that really made a difference was the way it allows you to organize your work with dependencies and subtasks. Before, things slipped through my fingers because there was no clear structure, but with Teamwork.com everything is in its place. Also, the real-time collaboration is amazing: you can comment on tasks, upload files and keep the whole team aligned without the need for endless meetings.”
Read real user reviews of Teamwork.com here.
2. Asana
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If your day looks anything like mine - juggling campaign deadlines, managing feedback, and keeping your team on the same page - then Asana’s AI features are worth checking out. I really liked Smart Status, as it can draft project updates for you using real-time progress, so you don’t have to write them from scratch. It all depends on your priorities and workflows.
Best features:
Smart status: Automatically drafts status updates by analyzing real-time project data, helping you identify roadblocks without manually sifting through tasks.
Smart summaries: Generates important points from task chats and comments, so everyone knows what needs to happen next.
Smart rule creator: Simplifies workflow automation by enabling you to create custom rules using natural language, streamlining repetitive tasks.
Smart goals: Assists in writing clear goals by looking at past objectives and results, making sure you stay focused on what matters most for your team.
Limitations
If you don’t have permission to view a project or task, the AI won’t be able to see or use that information either.
AI Asana features are only available on paid plans.
Pricing
Free (AI not available)
Starter: $10.99/user/month
Advanced: $24.99/user/month
Enterprise: Contact sales
Ratings & reviews
G2 rating: 4.4/5
A G2 user, Kat, shared:
“The ease of use is excellent from the multiple ways to add tasks and projects to how to organize them in Teams and Portfolios. The Workflow automations cut down on a lot of steps which is great, and the aesthetics of the whole platform is very pleasing. We use this every day and as Project Manager I have multiple tabs with projects open at all times. It's been the easiest CRM to implement across the company - it's simple to onboard both new client projects as well as new team members.”
3. ClickUp
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I’ve tested ClickUp on a few projects, and I like how its AI features try to pack a lot into one platform. The AI assistant is pretty smart at pulling together info from different places and helping with task creation, which definitely saves time. That said, sometimes the AI can feel a little overwhelming with so many options, and a few features still need polishing to work smoothly in real-world scenarios.
Best features:
ClickUp Brain: This AI feature digs through your tasks and docs to give you quick answers, so you don’t have to search everywhere.
AI writer: This handy assistant helps you write better content for your landing and product pages faster.
AI task creation: Tasks are automatically created, assigned and linked to relevant team members.
AI catchup: Gets you up to speed instantly on all your important projects.
Limitations
You need full or full edit permissions in a specific area to use ClickUp AI agents.
Pricing
Free (AI not included)
Unlimited: $7/user/month
Business: $12/user/month
Enterprise: Contact sales
Ratings & reviews
G2 rating: 4.7/5
A G2 user, Enrick, shared:
“ClickUp is the best to manage a project for a huge team with a lot of people around that project. In the past we were using excel and words to manage a 5-6 months project with a lot of people around the table and now everything is on ClickUp and it saves us a lot of time. And honestly the implementation is so easy and the team got the apps on their hand super quickly. so super easy to use.”
4. Wrike
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Wrike’s AI features really stand out when it comes to helping teams stay organized and proactive. What I like is how it uses AI not just to automate tasks, but also to give smart insights about projects. It feels like having a helpful assistant that’s always looking out for potential problems before they happen. That said, some features can take a bit to get used to, but once you’re comfortable, it really speeds things up.
Best features:
AI content editing: Will catch mistakes, switch up your tone to match your brand, and even translate your content into other languages.
AI risk prediction: It spots past patterns and common issues to give you a complete view of risks, helping you use resources smarter and get projects done on time.
AI summary: It summarizes everything for you with just one click, pulling out the most important points.
Limitations
Wrike’s AI features don’t work across your whole account. They only make automation suggestions within each specific Space.
Pricing
Free
Team: $10/user/month
Business: $25/user/month
Enterprise: Contact sales
Pinnacle: Contact sales
Ratings & reviews
G2 rating: 4.2/5
A G2 user, John, shared:
“We had no tools at Cigna to handle all of the details involved with our virtual new hire call classes and were looking for a solution. When we evaluated Wrike, we found that it provided not only tracking capabilities but also much of the reporting we needed to capture capacity and support for the onboarding team. Since adopting Wrike, it has helped streamline our rosters, issue trackers, day-one readiness, and many other details involved in the complexities of onboarding new advocates, along with providing helpful reporting. It is very easy to use and has been even easier to implement. If you are looking for a tool for collaboration and organization with the flexibility to make changes easily, then Wrike is the right tool for you. In addition the support provided by Wrike has been amazing.”
5. monday.com
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Keeping track of all my projects and team tasks can get pretty overwhelming, but monday.com’s AI features really help cut through the noise. It handles the repetitive stuff and gives me quick updates, so I don’t have to dig around. Some features are still new and improving, but they already save me time and help keep everything on track.
Best features:
AI automations: Automate repetitive tasks like assigning labels, summarizing text, and translating content, all through simple, natural language commands.
AI blocks: You can add AI right into your boards to help sort tasks, pull out important info, and even figure out how people are feeling, making it easier to manage and understand your data.
AI templates: Use ready-made templates with built-in AI features to get started fast and keep your workflows running smoothly.
Limitations
You get 500 free AI credits each month to try out the features, but if you go over that, it could cost you extra.
Pricing
Free
Basic: $9/user/month
Standard: $12/user/month
Pro: $19/user/month
Enterprise: Contact sales
Ratings & reviews
G2 rating: 4.7/5
A G2 user, James, shared:
“Ease of use in both initial setting up and training colleagues to use. Boards can be quickly set up and then adapted/ improved as users start to use the system. It is easy to create forms for both internal and external use and simple automations are very easy to set up. Using external Integrations such as Make or Zapier can help boost the system into a powerful CRM tool, making the most of Webhooks to manipulate data into a large web of other systems including MS365, Twilio, Whatsapp, Jotform and others.”
Start managing your projects smarter with TeamworkAI
If you’re looking for a project management platform that helps you stay ahead, Teamwork.com is a great choice. It combines smart AI features with everything you need to manage client work, track progress, and keep your team on the same page.
From AI-powered task suggestions and smarter workload planning to time tracking and real-time client collaboration, Teamwork.com takes the busy work off your plate so you can focus on delivering great results.
But Teamwork.com goes beyond just automation. It’s built specifically for teams who manage multiple clients and complex projects like agencies, consultancies, and service businesses. You get full visibility into what’s happening across your projects, before forecasting, and tools that scale as you grow. With easy integrations, customizable workflows, and a user-friendly interface, Teamwork.com gives you both the control and flexibility to work the way your team works best.
FAQs about AI project management tools
Will AI replace project managers?
AI isn’t going to replace project managers, but it can definitely make their jobs easier by handling routine tasks and helping with smarter decisions.
How to implement AI into project management?
To use AI in project management, start by trying out tools that help with planning, tracking progress, or spotting problems. Make sure your team knows how to use them.
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